Council

Parish Council Minutes – 9th Apr 2018

BLOXHAM PARISH COUNCIL

DRAFT MINUTES OF THE PARISH COUNCIL MEETING HELD AT
ST MARY’S PARISH ROOMS, BLOXHAM ON MONDAY 9 APRIL 2018 AT 7.30PM

PRESENT:     Chairman Councillor Jenny Yates; Councillors Steve Craggs, Mary Groves, Mike Hawtin, Leonard Leigh, Gloria Lester-Stevens, Stephen Phipps, Nick Rayner and Sue Slater.

ALSO IN ATTENDANCE:  Theresa Goss (Clerk & Responsible Financial Officer), County Councillor Kieron Mallon, District Councillors Christine Heath, Mike Bishop and Andrew McHugh and one member of the public.

APOLOGIES:  None.

The Chairman welcomed everyone to the meeting and reminded the Councillors and the public that recording of the meeting was permitted.  However, she asked that should anyone wish to record the proceedings, could they please advise the Parish Council so that this could be facilitated.

162/17  DECLARATIONS OF INTEREST – There were no declarations of interest.

163/17  MINUTES – The minutes of the meeting held on 5 March 2018 were taken as read and duly adopted and signed by the Chairman.

Resolved that the minutes of the meeting held on 5 March 2018 be approved.

164/17 MATTERS ARISING

Minute Number 148/17 – Matters Arising – The Chairman reported that the Parish Council had been in dialogue with the County Council’s Footpaths Officer, Beth Rutterford and she had put a directional disc on Water Lane Bridleway by the houses, but there was nowhere to put a disc at the school end or to way mark it.  However Beth would look again at whether a disc could be located at the school end.

Minute Number 148/17 – Matters Arising – The Chairman reported that the play equipment case study was now in Drop Box for Councillors to read.

Minute Number 157/17 – Silent Soldier – The Chairman reported that this initiative was on hold until the Parish Council had received further information from the Royal British Legion.

165/17  CHAIRMAN’S ANNOUNCEMENTS – The Chairman reported on the following:

  • Nominations for the Parish Council elections on 3 May 2018 had closed on 6 April 2018 and a Notice of Poll would be issued shortly by Cherwell District Council.  There had been 10 nominations which meant there was an uncontested election and the Parish Council could fill the two remaining vacancies by co-option.
  • Chairman would be attending a finance training course on 18 April 2018.
  • A meeting with Complete Weed Control would be held to discuss the treatment of the Japanese Knotweed on the Queen Street land.  The adverse possession application had been refused by the Land Registry because it felt that there was unsubstantial fencing and that the land had not been properly maintained.  This matter would now be considered by the Planning & Strategy Committee and a meeting would be held with Aplins Solicitors in due course.
  • The registration of The Slade as a Local Nature Reserve (LNR) would be advertised around the village and also in the Banbury Guardian column.
  • The replacement bench on Courtington Lane had been delivered and once it had been engraved, it would be re-sited.

 

166/17  RESIDENTS’ ISSUES – None.

167/17  REPORTS FROM COUNTY AND DISTRICT COUNCILLORS – Councillor Kieron Mallon had no matters to report, however he was asked about poor condition of the roads and the number of potholes across the County.  Councillor Kieron Mallon advised that the County Council had recently purchased a ‘Dragon Catcher’ to repair the potholes as quickly as possible.

Councillor Stephen Phipps advised that he had reported a number of potholes to the County Council, but only one had been repaired.  He felt that the Parish Council should write to the County Council and raise this as a serious issue in the village.

Councillor Mallon explained how the assessment criteria for the repairs to potholes was applied and suggested that the Parish Council could email County Councillor Yvonne Constance about this matter, copying in Councillor Mallon so it could also be raised with Bev Hindle, a Director at the County Council.  The Councillors highlighted that the A361 was a major trunk road and required a number of repairs and it was now becoming apparent that drivers were swerving to miss the potholes which could cause accidents involving pedestrians and cyclists.

Councillor Christine Heath had circulated a report with regard to the ESSO garage on the A361 and advised that the application for a licence for the sale of alcohol, 24 hours a day had been granted by CDC.  Some signage had been removed and the lighting had been switched off, however Councillor Heath was still following up on a number of issues relating to the application.

Councillor Sue Slater reported that the Parish Council’s Planning & Strategy Committee had raised the issue of the signage a number of times with the County Council.  County Council Officers had looked at this in the past, but any changes to the position and amount of signs had been short lived.

The Parish Council felt that Cherwell District Council should have advised the Parish Council when this licensing application was submitted and the Parish Council would like a copy of the decision notice stating the legal reasons for approving this application.

Councillor Heath also reported that her neighbour was now a Community First Responder and was compiling a list of defibrillators in the village which had public access, 24 hours a day.  The Chairman advised that there were two at Bloxham School and contact should be made with the Bursar.

Councillor Andrew McHugh highlighted that he had shown his support for the application for floodlights at Bloxham School, but he would be guided by the Parish Council when it considered the application.

Councillor McHugh also reported that the A&E department and pediatrics at the Horton Hospital had a guaranteed future and there would be a recruitment process for obstetricians.

Councillor McHugh also highlighted that the air quality figures for Bloxham were currently below the national air quality objective for nitrogen dioxide of 40 μg/m3 in some places, but this would continue to be monitored.  There was a discussion about air quality in the village and it was agreed to bring this item forward on the agenda.

Resolved that the report be noted.

168/17  Air Quality Monitoring – The Parish Council discussed whether a request should be submitted to Cherwell District Council for two additional air quality monitoring tubes to be placed on street lamps adjacent to the mini roundabout at the Barford Road/A361 junction.  The monitoring would be undertaken over 12 months.

Resolved that two additional air quality monitoring tubes be placed on street lamps adjacent to the mini roundabout at the Barford Road/A361 junction.  Action TG

169/17  PLANNING

  • Planning Items (not covered within the minutes of the Planning & Strategy Committee meeting held on 13 March 2018) – The Chairman of the Committee, Sue Slater, reported there were no further issues to raise.

Resolved that the report be noted.

170/17  PARISH COUNCIL MATTERS

  • Parish Council Elections – This item had been covered earlier in the meeting.
  • Committee Minutes and Recommendations.
  • Environment Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council.

 

  • Resources Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council.
  • Planning & Strategy Committee – Prior to the meeting, the minutes of the Planning & Strategy Committee meeting held on 13 March 2018 had been circulated to the Parish Council.  The next meeting was scheduled for Monday 23 April 2018 at 7.30pm.

 

Resolved that the minutes be noted.

  • Staffing Committee – Prior to the meeting, the minutes of the Staffing Committee meeting held on 28 March 2018 had been circulated to the Parish Council.  The minutes would be discussed later in the meeting, once the public and press had been excluded.

 

Resolved that the minutes be noted.

  • Drop-In and Chat – Session had been held on 10 March 2018 – The report from the Drop-in and Chat had been circulated and was available on the Parish Council website.

Resolved that the report be noted.

  • General Data Protection Regulations (GDPR) – The Clerk reported that she had completed all of the necessary work to ensure that the Parish Council would be compliant with GDPR by 25 May 2018.  The Data Map, Policies and appointment of the Data Protection Officer would be considered at the May meeting of the Parish Council.

Resolved that the report be noted.

171/17  FINANCE

  • Accounts for Payment – The Clerk submitted to the Parish Council, the accounts for payment.

Resolved that the following accounts for payment be approved:

Payments

Amount Cheque No.

 

Theresa Goss – Salary for April 2018
Theresa Goss – Expenses for April 2018
Olivia William – Salary for March 2018
HMRC – Payment for April 2018
OCC Pension Fund – April 2018 payment
Broxap Limited – Bench on Courtington Lane £1398.60 1319
Bloxham Mill Ltd – Room Hire £90.00 1321
TaxAssist Accountants – Payroll services for 2018/2019 £252.00 1322
Conservation Consultancy Ltd – Tree Survey and Management Plan £2088.00 1323
Cherwell District Council – Emptying Dog Waste Bins for Winter Period £960.96 1324
CPRE – Annual subscription £36.00 1325
Community First Oxfordshire – Annual subscription £70.00 1326
Arrow Accounting – Advice on VAT matters relating to S106 projects £68.36 1327

Payments made since the last meeting:

Payments

Amount Cheque No.
Bloxham Nursery – Christmas Tree £110 1315

ii)         Bank Reconciliation– Prior to the meeting, the bank reconciliation as at 9 March 2018, had been circulated to the Parish Council.

Resolved that the bank reconciliation as at 9 March 2018 be noted.

iii)         Section 106 Funds

  • The Parish Council received an update on the following issues:
  • Jubilee Hall – Invitations to tender had been sent out and they would be returned shortly.
  • Ex-Serviceman’s Hall – The planning application had been submitted to Cherwell District Council and it was hoped that the ground works would start shortly.
  • Phase 2 of Play Equipment Projects – The Parish Council had received details from the Recreation Ground Trustees, but was still waiting for the Jubilee Park Management Committee to advise on its proposed plans.
  • Legal agreements for all of the projects – The legal agreements for the play equipment projects should be signed soon.

Resolved that the reports be noted.

  • Update on the progress with the amenity land on the Miller Homes, Milton Road site – The Chairman reported that there would be meeting with Bob Duxbury on Tuesday 17 April 2018 at 12.30pm at Bodicote House.  Councillor Christine Heath would also be attending the meeting, along with other officers from CDC.

Resolved that the report be noted.

embers’ Allowances 2018/2019 – Prior to the meeting, Cherwell District Council’s Members’ Allowances Scheme for 2018/2019 for Parish Councils had been circulated to the Parish Council.

Resolved that:

  • no allowances be paid to the Chairman or Councillors;
  • expenses for travel, subsistence and stationery be paid on production of a receipt;
  • the Parish Council’s support of a Carers’ Allowance be fed back to Cherwell District Council;  and
  • other Parish Councils be asked for their thoughts on the introduction of a Carers’ Allowance.  Action TG
  • New Homes Bonus 2017/108 – The Chairman reported that for 2017/2018, Cherwell District Council (CDC) had allocated £5276.05 to Bloxham and CDC required a spending plan from the Parish Council before it released the funds.

Councillor Steve Craggs suggested that the New Homes Bonus could be allocated to the proposed works at the Walsingham Close amenity area, once the consultation with the residents had been completed.

Councillor Sue Slater suggested that the funds could also be used for new fitness/recreation equipment in Jubilee Park or at Bloxham Recreation Ground.

Resolved that the funds be split between two projects, (1) fitness/recreation equipment at Jubilee Park or at Bloxham Recreation Ground and (2) the Walsingham Close amenity area.  Action TG

  • Wooden Posts in Kings Road – The Parish Council considered a request from a resident to install at their expense, three short posts in the grassed area on the corner of Kings Road, behind the rubbish bin and road sign to address the problem of inconsiderate parking which was blocking the residents’ driveways.  The County Council, as the land owner, had already given its permission for this installation.

Resolved that the request be approved.

172/17  VILLAGE MATTERS

  • Bloxham Fun Day – Saturday 9 June 2018 – Councillor Mary Groves reported that there would be a meeting on 29 April 2018 at 7pm at Jubilee Hall, for all groups wishing to take part in the Fun Day.

Councillor Groves also had two banners advertising the Fun Day, which would be displayed around the village, once the necessary permissions had been obtained.

Resolved that the report be noted.

  • Annual Parish Meeting 2018 – The Chairman reminded the Parish Council that the APM was being held on Thursday 19 April 2018 at Warriner School at 7.30pm.  There was a discussion about the format of the meeting and the appropriate changes would be made to the presentation, which was saved in Drop Box.

Councillor Sue Slater also reported that the Jubilee Park Management Committee AGM was being held on 23 May 2018 at 7.30pm at Jubilee Hall.

Resolved that the reports be noted.

173/17  CORRESPONDENCE – The Clerk circulated a copy of the CPRE’s Countryside Voice magazine.

174/17  EXCLUSION OF THE PUBLIC AND PRESS
            Resolved that in accordance with the Public Bodies (Admission to Meetings) Act 1960, the public and press be excluded from the meeting for the minutes numbered 175/17 & 176/17 on the grounds that it could involve the likely disclosure of private and confidential information which was not in the public domain.
175/17  PARISH COUNCIL WEB SITE – Prior to the meeting, the Clerk had circulated to the Parish Council, quotes for a new Parish Council web site.

Following a discussion, the Parish Council accepted the quote from Pixel Concepts subject to the queries raised by Councillor Steve Craggs, being resolved satisfactorily.

Resolved that Pixel Concepts be accepted, subject to the resolution of the queries raised by Councillor Steve Craggs.  Action TG

176/17  CLERK AND RESPONSIBLE FINANCIAL OFFICER/STAFFING MATTERS – The Parish Council considered the minutes from the Staffing Committee held on 28 March 2018 with regard to staffing matters affecting the Clerk & Responsible Financial Officer and the Administration Assistant.

Resolved that:

  • the recommendations be approved;
  • the Administration Assistant post be made redundant from 31 July 2018;  Action TG
  • the current post holder to receive payment for her annual leave entitlement, pro-rata from 1 April 2018 to 31 July 2018;  Action TG
  • the Clerk & Responsible Financial Officer be moved onto spinal point 30 from 1 April 2018 and the salary be increased in accordance with the approved NJC Pay Scales;  and  Action TG 
  • the Clerk & Responsible Financial Officer to carry forward 20 hours of holiday from 2017/2018 to 2018/2019.  Action TG

177/17  MEETING DATES

Resolved that it be noted that, future meeting dates for Bloxham Parish Council are as stated below.  They would all commence at 7.30pm (unless stated otherwise) in St Mary’s Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

  • 19 April 2018 (Annual Parish Meeting at Warriner School)
  • 14 May 2018
  • 4 June 2018
  • 2 July 2018
  • 6 August 2018

 

 (The meeting ended at 9.35pm)

___________________________

Chairman – 14 May 2018

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