Council

Parish Council Minutes – 1st July 2013

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DRAFT MINUTES OF THE MEETING OF BLOXHAM PARISH COUNCIL HELD AT ST MARY’S PARISH ROOMS, BLOXHAM ON MONDAY 1 JULY 2013 AT 7.00PM
PRESENT:   Chairman Councillor Geoff Mollard; Councillors Philip Cavill, Mary Groves, Gloria Lester-Stevens, Nick Rayner, David Tyrrell and Jenny Yates.

ALSO IN ATTENDANCE: Theresa Goss (Clerk and Responsible Financial Officer), District Councillor Christine Heath, County Councillor Kieron Mallon, John Groves and Steve Phipps.

APOLOGIES:  Councillors Jim Golby and Michelle Thompson submitted their apologies and these were accepted.

3/13    DECLARATIONS OF INTEREST
There were no declarations of interest.

34/13    MINUTES
The minutes of the meeting held on 10 June 2013 were taken as read and duly adopted and signed by the Chairman.

35/13    MATTERS ARISING FROM THE MINUTES OF 10 JUNE 2013
Minute Number 22/13 – Temporary Double Yellow Lines, Old Bridge Road
The Chairman reported that he had received a phone call from Lord May with regard to the laying of the double yellow lines in Old Bridge Road.  He had advised Lord May that this was a County Council matter and the Parish Council could not change their decision.  It was also reported that Thames Valley Police had been monitoring the area and some drivers had received fines or warnings for parking on the double yellow lines.
Minute Number 27/13 (ii) – Section 106 Monies Highway Issues
The Chairman reported that a meeting was being held on Friday 5 July 2013 with the County Council to discuss the Section 106 monies for the village.
Minute Number 28/13 (ii) – Emergency Contacts
The Clerk advised that the list had been completed and it would be displayed on the parish notice boards once she had received confirmation of her new telephone number.
Minute Number 28/13 (iv) – Community Governance Review
County Councillor Kieron reported that the Working Party at Cherwell District Council had met and it had not increased the number of Councillors to 14, as the Parish Council had requested.  The number of Councillors would be increased to 12.  The Parish Council would be written to in due course confirming the decision.
Minute Number 20/13 – Clearance of Ditch
Councillor Gloria Lester-Stevens reported that the ditch on Tadmarton Road had not been cleared and the Clerk agreed to contact Gordon Hunt at the County Council again.  Action TG

36/13    RESIDENTS’ ISSUES

37/13    REPORTS FROM COUNTY AND DISTRICT COUNCILLORS

County Councilor Kieron Mallon reported that the spending review meant that the County Council had to make savings of 10%.  The County Council had already been making savings and was achieving its targets earlier than expected.

A new Older Peoples’ Strategy was being developed and it was intended to introduce a seamless service for elderly and disabled people to be able to stay in their homes for longer rather than going into a care home.

Councillor Christine Heath reported that the meeting with the County Council, District Council and the Parish Council on 21 June 2013 to discuss the recent planning inquiries had been very useful.

There was also a chance that the Hook Norton appeal would be published at the same time as the Bloxham appeal decisions, which was sometime during September.

The Councillors were thanked for their reports.

38/13    PLANNING

i)             Planning Applications

Councillor Jenny Yates reported on the planning applications which had been considered by the Parish Council’s Planning Committee since the last meeting.

Resolved that the planning applications be noted.

ii)            Results of Planning Applications

Councillor Jenny Yates reported to the Parish Council on results of applications which had been determined by Cherwell District Council’s Planning Committee.

Councillor Jenny Yates also reported that at the recent Planning Committee meeting when the Miller Homes application was discussed, a Yarnton Parish Councilor had addressed the meeting with regard to flooding.  He had highlighted that at a recent development in Yarnton where pumps had been installed to remove flood water, which was a condition of the planning application, these had failed and the village had flooded.

Councillor Yates clarified that the result of the Hook Norton appeal was due to be published on 4 July 2013, but this maybe held over until the Bloxham appeal decisions were published in September 2013.  However, Taylor Wimpey was very active and may put pressure on the Inspector to publish the decision earlier than that.  If either party was not happy with the decision of the Inspector then it could go for a judicial review. However, it was highlighted that this was a review of the procedure which was followed when the decision was made, not a review of the actual decision.

Miller Homes had 6 months to submit an appeal for their planning application on Tadmarton Road which had been refused by Cherwell District Council.  It was reported that although Cherwell District Council had met its housing supply targets for this year, it would need another 700+ hundred houses for next year.  This meant that Bloxham would constantly be under threat.

Councillor Yates reported that the meeting on 21 June 2013 with the County Council, District Council and Parish Council had been very useful.  It had been agreed that for future appeals, the Parish Council would be able to comment on the Statement of Common Ground prior to its publication.  Bob Duxbury had also agreed that the Parish Council could attend the briefings with the Officers and Barristers prior to the Inquiry.  However, it was unclear how this would work in practice and it would also depend on whether the District Council and Parish Council were in agreement with regard to the development proposal.

It was highlighted that the Parish Council could employ its own Barrister and this could be a consideration when the budget was set for 2014/2015.

Resolved that the reports and results of the planning applications determined by Cherwell District Council be noted.

 

iii)        Flood Risk Assessment

Councillor Jenny Yates reported that John Reardon had seen the quotes which the Parish Council had received and would be looking into the Assessment on behalf of the Parish Council.

It was highlighted that the quotes had been between £6,000 and £18,000 and this had not been budgeted for by the Parish Council.

However, the Parish Council did need to have an awareness of the implications of the flood risks in the village as flooding was always a factor included within planning applications.

County Councillor Kieron Mallon advised that the Parish Council could consider increasing it precept for 2014/2015 to include a provision for undertaking a flood risk assessment.

Resolved that the report be noted.

iv)        Keep Bloxham Rural and Publicity for the Campaign

The Chairman reported that he had not replaced all of the Keep Bloxham Rural signs around the village as he thought it was time to look for something new.  Following discussions with Ray Guzenda and Simon Baxter, it was felt that the Parish Council needed a new promotional strategy to keep the community interested in the planning issues which affected the village together with the Neighbourhood Development Plan.

Resolved that the report be noted and further discussions be undertaken with Simon Baxter and Ray Guzenda about taking a publicity strategy forward.  Action GM

39/13    BLOXHAM NEIGHBOURHOOD DEVELOPMENT PLAN (BNDP)

John Groves reported that three groups had met and had started to compile their evidence base and establish their remit.  These groups would then feed into the Steering Group.

The Housing group was looking into whether or not a Housing Needs Survey would be useful and also making investigations into the housing demographics.  Consultancy costs were also being investigated.

The Recreation group had been looking at the green spaces and the deficit for Bloxham and the possibility of issuing a questionnaire.  The group had also been talking local land owners.

The infrastructure group was also gathering evidence but had not yet established how it would move forward once this had been completed.

There would be further meetings of the groups in the next couple of weeks.

Resolved that the report be noted and John was thanked for his update.

40/13    FINANCE

i)          Accounts for Payment

Resolved that the following accounts be approved for payment:

Payment

Amount

Cheque no.

Theresa Goss – Salary July 2013 £587.98

537

Theresa Goss – Expenses for July 2013 £87.43

538

Mr N R Prickett – Grass Cutting £1218.00

540

Tex Coaches – Transport to Planning Committee £195.00

541

BDO – External Auditor Fees £360.00

542

HMRC Payment – First quarter payment £533.53

Direct debit

 

ii)      Bank Reconciliation and Financial Report

Prior to the meeting, the Clerk had circulated the bank reconciliation as at 1 July 2013 for the Bank of Ireland bank accounts and also the financial report.

Councillor Philip Cavill confirmed that the Public Works Loan could not be renegotiated and was due to be paid off in 2017.

Resolved that bank reconciliation and financial report be noted.

ii) New Home Bonus

The Chairman reported that the New Homes Bonus was due to be received any time now.  He suggested that he should meet with the Chairmen of the three Sub-Committees and they would make recommendations to the Parish Council as to how the money could be spent.

Resolved that the report be noted and a meeting be held with the Chairman of the Parish Council and the three Chairmen of the Committees to make recommendations to the Parish Council on how the New Homes Bonus should be spent.  Action GM & TG

41/13    VILLAGE MATTERS

i)          The Slade

Councillor Philip Cavill reported that there was no further update and that he would contact Ruth Kerry.

Resolved that the report be noted and Councillor Philip Cavill will contact Ruth Kerry.  Action PC

ii)         Youth Club

 

Councillor Philip Cavill reported that a new Councillor was needed to take over from Alan Miller at the Youth Club and also that Richard Baggaley would also be stepping down shortly.

County Councillor Kieron Mallon suggested that the Baptist Church might be interested in taking over the running of the Youth Club.

Resolved that;

i)             the report be noted;

ii)            the Clerk to contact Mike Tydeman from the Baptist Church about

receiving some support from the Church to run the Youth Club;  Action TG

iii)          a letter of thanks be sent to Alan Miller for all his work at the Youth and Club and as a Parish Councillor.

iv)        Jubilee Park

Councillor Philip Cavill reported that the insurance had been renewed and the play area inspection would be undertaken this month.

He had received a complaint about the Hall being used for storage and Councillor Cavill would be speaking to the people concerned.

Outstanding projects at the Hall were the finishing off of the double glazing in the changing rooms and toilets, a new wooden floor for the main hall and works to the soak-away because it was not working efficiently.

Resolved that the report be noted.

v)         Sports Facilities

The Clerk reported that two emails had been received via Sir Tony Baldry MP, from local children with a request for a Multi-Use Games Area (MUGA).

The Clerk had sent these onto John Groves as part of the Neighbourhood Plan, and the Chair of the Recreation Group, Ray Guzenda, had already been in touch with the children concerned.

Councillor Philip Cavill reported that there was approximately £170,000 Section 106 money available and was unsure whether the money should be spent by the Parish Council or the Neighbourhood Plan Group.

It was confirmed that the money would be made available to the Parish Council and the expenditure would be guided by the results from the Neighbourhood Plan Recreation Group.

There was a discussion regarding the Recreation Ground .It was suggested that would not be unreasonable for the Parish Council to have representation on the trustee board if the trustees were either expecting or hoped for the Parish Council to invest further in improved facilities over and above its annual grant.

The Parish Council noted that a copy of the annual audited accounts of the Recreation Ground were made available each year.

Resolved that the report be noted.

vi)       School to Home Transport – Oxfordshire County Council’s Consultation Document

Prior to the meeting, Councillor Jenny Yates had circulated a draft response to the County Councils’ consultation document on school transport.  The proposal was to limit free school transport to children who attended the school closest to their homes.

Resolved that the draft response be submitted to the County Council and Councillor Jenny Yates was thanked for all her work.  Action TG

42/13    PARISH COUNCIL MATTERS

i)          Parish Council Vacancy

One application had been received from Steve Phipps for the Parish Council vacancy.

Resolved that Steve Phipps be co-opted onto the Parish Council.

ii)         Committees

Environment Committee – Councillor David Tyrell reported that he had been in contact with the residents who had volunteered to assist with the works at The Slade and explained that it was not yet in the ownership of the Parish Council.  He would contact them again once the transfer had been completed.

The Chairman reported that he had been working on the Bloxham Circular Walk and discussion with local land owners was now needed.  However, there was no money available for the printing of leaflets or any signage.

Des Jones had volunteered to co-ordinate any complaints which people had about the footpaths and would pass them onto the County Council.

The positioning of a new salt/grit bin around the Strawberry Terrace area had not yet been finalised.  Councillors Philip Cavill and David Tyrell agreed to look at this.

Resources Committee – Councillor Philip Cavill recapped on the meeting with Bloxham School and there was nothing further to add.

Planning Committee – There had not been a meeting of the Committee since the last meeting of the Parish Council.

Resolved that:

i)             the report be noted;

ii)            Councillor Philip Cavill and David Tyrrell agree the positioning of the new salt/git bin around the Strawberry Terrace area; and

iii)           Steve Phipps be appointed to the Resources, Environment and Planning Committee.  Action TG

iii)       Drop-in and Chat Session

There had not been a drop-in and chat session since the last meeting on the Parish Council.  The next session was on Saturday 13 July 2013.

County Councillor Kieron Mallon volunteered to also attend the sessions.

Resolved that the report be noted and the dates of the sessions be emailed to County Councillor Kieron Mallon.  Action TG

iv)        Appointments to Outside Bodies

Due to the resignation of Alan Miller, there was now a vacancy on the Neighbourhood Action Group (NAGS).

The Parish Council asked for more details on NAGS and an appointment would be made at the next meeting.

Resolved that this item be deferred to the next meeting.  Action TG

43/13    CORRESPONDENCE

There were no items of correspondence to circulate.

44/13    MEETING DATES

It was noted that future meeting dates for Bloxham Parish Council were as stated below.  They would all commence at 7.00pm in the Parish Rooms, Bloxham, and reference should be made to the agenda prior to the meeting:

 

  • 5 August 2013
  • 2 September 2013
  • 7 October 2013
  • 4 November 2013
  • 2 December 2013

 

 (The meeting closed at 8.45pm)

________________________________

 Geoff Mollard, Chairman

5 August 2013

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