Parish Council Agenda – 13 Apr 2026

A G E N D A

Welcome/Recording of Meetings – To welcome Councillors and the public to the meeting and advise on the procedure for the recording of meetings.

7:00pm – 7:05pm

Apologies for absence – To receive any apologies for absence from the meeting.

Members who cannot attend a meeting shall tender their apologies to the Parish Clerk prior to the meeting as, under Section 85(1) of the Local Government Act 1972, the members present must decide whether the reason(s) for a member’s absence shall be accepted.

7:05pm – 7:10pm

Declarations of Interest

(a) To receive Declarations of Interest in respect of matters contained in this agenda, in accordance with the provisions of the Localism Act 2011 in respect of members and in accordance with the provisions of the Local Government Act 1972 in respect of officers.

(b) To consider any Dispensation Requests received by the Parish Clerk and not previously considered.

Advice on declarations of interest should be sought from the Clerk prior to the meeting, as advice cannot be given to Councillors at Parish Council meetings.

7:10pm – 7:15pm

Minutes – To confirm the minutes of the meetings held on 2 March 2026. (Attached)

7:15pm – 7:20pm

Matters Arising – To discuss any issues arising from the minutes of 2 March 2026.

7:20pm – 7:25pm

Chairman’s Announcements

7:25pm – 7:30pm

Health and Wellbeing Working Group – To receive a report on the work of the Health and Wellbeing Working Group. Tom Gubbins, Wellbeing Manager at Cherwell District Council will attend the meeting to present information on a proposal for a Bloxham Ward Profile.

7:30pm – 7:50pm

Open Forum – Residents of the village are invited to raise any items which concern the Parish. 7:50pm – 8:00pm
Reports from County and District Councillors – To receive reports from the Bloxham County Councillor and District Councillors.

8:00pm – 8:10pm

Village Matters
i) Flooding Working Group – To receive a report on the work of the Flooding Working Group.
ii) Traffic Calming Working Group – To receive a report on the work of the Traffic Calming Working Group.

iii) Bloxham Annual Parish Meeting (APM) – To discuss the Bloxham APM being held on 22 April 2026 at 7pm at Jubilee Hall.

iv) ‘No Mow May’ – To discuss whether the Parish Council should support ‘No Mow May’. 8:10pm – 8:30pm
Planning
i) Planning Applications – To note the planning applications considered by the Parish Council since the last meeting. (Attached)
ii) Results of Planning Applications – To note decisions made by Cherwelll District Council since the last meeting of the Parish Council. (Attached)

iii) Bloxham Neighbourhood Development Plan – To receive an update on the progress with the Draft Modified Bloxham Neighbourhood Plan.

8:30pm – 8:50pm

Parish Council Matters
i) Parish Council Elections – To note that Parish Council elections are being held on Thursday 7 May 2026.
ii) Drop-In and Chat – To note the issues raised at the last session and that the next session.

iii) Social Media Platforms & Communications – To discuss the Parish Council’s communications and social media platforms.

8:50pm – 9:00pm

Financial Matters
i) Financial Matters

To approve the accounts for payment; and
To note the income received since the last meeting, the uncashed receipts & payments and the bank reconciliation. (To follow)

ii) Budget Monitoring – To note the budget monitoring report for 2026/2027. (To follow)

iii) General, Ring-Fenced and Ear-Marked Reserves 2026/2027 – To note and approve the Parish Council’s Reserves. (To follow)

iv) Internal Audit Report 2025/2026 – To note the Internal Auditor’s report for 2025/2026 and agree the actions. (To follow)
v) Statement of Accounts 2025/2026 – To receive and approve the Receipts & Payments Statement of Account as at 31 March 2026. (To follow)
vi) Bank Reconciliation 31 March 2026 – To approve the Bank Reconciliation as at 31 March 2026. (To follow)

vii) Annual Governance and Accountability Return for the year ended 31 March 2026 – To approve Section 1, the Annual Governance Statement 2025/2026. (To follow)

viii) Annual Governance and Accountability Return for the year ended 31 March 2026 – To approve Section 2, the Accounting Statements for 2025/2026. (To follow)

ix) Explanation of Variances 2025/2026 – To note the explanation of the variances over 15% compared to 2024/2025. (To follow)
x) Notice of Public Rights – To note that the public has the right to inspect the Parish Council’s accounting records for 2025/2026 for 30 days starting from 3 June 2026 until 14 July 2026. (To follow)
xi) Appointment of Internal Auditor for 2026/2027 – To appoint Auditing Solutions Ltd as the Internal Auditor for 2026/2027.

9:00pm – 9:15pm

Correspondence – Items of correspondence will be circulated to members. 9:15pm – 9:20pm
Public and Press – To consider passing a resolution in accordance with the Public Bodies (Admission to Meetings) Act 1960, that the public and press be excluded from the meeting for items numbered 16 & 17 on the grounds that it could involve the likely disclosure of private and confidential information. 9:20pm
Quote for Lights at St Mary’s Church – To receive an update on the project to replace the lights at St Mary’s Church.

9:20pm – 9:25pm

Quotes for Adult Gym Equipment – To consider quotes for adult gym equipment in Jubilee Park. (To follow)

9:25pm – 9:30pm

Meeting Dates – Future meeting dates for Bloxham Parish Council are stated below. They will commence at 7.00pm at Jubilee Hall, Barley Close, Bloxham. Please check the agenda for clarification the week before the meeting.